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For cPanel & WHM version 70

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(cPanel >> Home >> Email >> Email Accounts)

Overview

Use this interface to add, manage, and delete email accounts.

Add Email Account

To add a new email address, perform the following steps:

  1. Enter a new email address in the Email text box. If you manage more than one domain, make certain that you select the appropriate domain from the Domain menu.

  2. Enter and confirm a password in the appropriate text boxes or click Generate.

    Important:

    Use a secure password. A secure password does not contain a dictionary word, and it does contains uppercase and lowercase letters, numbers, and symbols.

  3. Select Unlimited or Maximum. For a custom quota, enter a new amount in the Mailbox Quota text box and select a file size. The quota defines the amount of disk space that the account may use to store email. 

  4. To send a message with client configuration instructions to the account, select the Send welcome email with mail client configuration instructions checkbox.

    Note:

    The user can access this message via Webmail or you can send the message to another mailbox with the Email Instructions option in the Set Up Email Client interface.

  5. Click Create Account.

Email Accounts

Use this interface to configure each email account's settings.

ColumnDescription
Account

Click Account to sort the list alphabetically by account name.

SuspensionsThis column contains icons that represent the account's ability to log in, receive mail, or send mail.
DomainClick Domain to sort the list alphabetically by domain name.
Usage / Quota / %Click Usage, Quota, or the percent symbol (%) to sort the list accordingly. These represent the amount, the limit, and the percentage of disk space that the account uses of its data quota.
Actions

For each email account in the list, you can perform the following actions:

  • Access Webmail — A browser interface to access an email account. A new interface will appear.
  • Disk and Quota — Click to set the account's quota. The Mailbox Quota value defines the amount of disk space that the account may use to store email.
  • Manage Suspension — Suspend a user's ability to send and read email, or suspend the account's incoming mail.
  • Password and Authentication — Change the account's password and authentication preferences.
  • Connect Devices — Set up a mail client, or configure you calendars and contacts.
  • DeletePermanently remove the email account. After you click Delete, a confirmation message will appear. Click Delete to remove the account.

    Warning:

    This action permanently deletes all mail for the account. You cannot revert this action.

Disk and Quota

Use this feature to set the mailbox quota, or manage disk usage.

Mailbox Quota

The quota for an email account defines the amount of mail that the account can store. When the account exceeds this limit, the system returns any incoming mail to the sender with a message that states that the recipient’s mailbox is full. The system administrator can change this behavior in WHM's Exim Configuration Manager interface (WHM >> Home >> Service Configuration >> Exim Configuration Manager).

Notes:

  • Make certain that you track your quota usage. A mailbox with a full quota cannot receive mail.
    • The quota calculation does not include your mailbox's trash folder.
  • Due to mail server constraints, you cannot assign quotas greater than 4096 TB (4 PB). You must assign the Unlimited value for quotas that exceed this amount.
    • If the Maximum option appears instead of the Unlimited option, your hosting provider does not allow unlimited email quotas.
    • You cannot assign custom quotas that exceed the Maximum value.
  • The system calculates mailbox quota use every four hours. For this reason, you may not receive notifications immediately if an email account reaches or exceeds its quota.
  • You can select different file sizes, for example MB, GB, TB, and PB.
  • Only enter whole numbers.

To change a mail quota, perform the following steps:

  1. Click Disk and Quota.
  2. Select the Unlimited or Maximum. For a custom quota, enter a new amount in the Mailbox Quota text box and select a file size from the menu.

  3. Click Save.

Manage Disk Usage

Delete old or large messages from your mailbox to recover disk space. The Email Disk Usage interface (cPanel >> Home >> Email >> Email Disk Usage) will appear.

Manage Suspension

Use this feature to allow or suspend a user's ability to log in, receive mail, or send remote mail. 

To allow or suspend specific abilities for a user, perform the following steps:

  1. Click Manage Suspension for the email account to suspend.
  2. Click Allow, Suspend, or Hold for the applicable setting.
  3. Click Save.

Notes:

  • When you suspend an email account, the system will still send and receive local mail.

  • When you suspend an email account, the system also suspends any aliases or forwarders that redirect email to the account.

  • When you select Hold for Outgoing Mail, the system will retain all outgoing messages until you select Allow for Outgoing Mail for the account.
  • When you suspend an email account, the system also suspends any aliases or forwarders that redirect email to the account.

Password and authentication

Use this feature to create or change the password for an account. Enter and confirm the new password in the appropriate text boxes.

Important:

Use a secure password. A secure password does not contain a dictionary word, and it does contains uppercase and lowercase letters, numbers, and symbols.

Notes:

  • The system evaluates the password that you enter on a scale of 100 points. 0 indicates a weak password, while 100 indicates a very secure password.
  • Some web hosts require a minimum password strength. The bars below the Password text box will illuminate to reflect the password's strength.
  • Click Generate to create a strong password. For more information, read our Password & Security documentation.

Manage External Authentication

Allow users to access cPanel with external authentication credentials. The Password and Security interface (cPanel >> Home >> Preferences >> Password & Security) will appear.

Connect Devices

Set Up Mail Client

This feature attempts to automatically configure your email client to access your cPanel email addresses. An email client allows you to access your email account from an application on your computer or mobile device (for example, Apple® Mail).

To access this feature, click Set Up Mail Client in the Email Accounts tab. A new interface will appear.

Notes:

  • An email client must already exist on your computer or mobile device for you to automatically configure it with cPanel.
  • You must manually configure email clients that the interface does not list. For more information on how to manually configure an email client, review that client's documentation on the client's website.

To configure your mail client, perform the following steps:

  1. Select and download the appropriate configuration file from the list.

    Note:

    We strongly recommend that you use SSL/TLS.

  2. Run the script file to automatically configure your email client to use the selected address.

When the configuration process finishes, your email client will automatically open and log in to your email account.

Mail Client Manual Settings

You may need to manually configure your mail client. Enter mail.domain.com for the name of the server, where domain.com represents your domain.

Warning:

Only use the mail subdomain for the name of the server.

Email Instructions

To send a mail account's client configuration instructions to a different email address, enter the address in the Email Instructions text box and then click Send.

Configure Calendars and Contacts

Use this feature to access your calendars and contacts on your personal devices. A new interface will appear.

Note:

This option only appears if your hosting provider enables the Calendars and Contacts feature for your account.

Default Email Account

Use this interface to access your default email address. The system creates this unique email account when your hosting provider creates your cPanel account. The account's username and password are identical to your cPanel account name and password.

  • Your hosting provider may configure this address to be a catch-all account. A catch-all account receives all of the mail sent to addresses on the domain that do not exist. This can cause the the default email address to receive a large amount of spam.
  • You can send, view, or delete mail on this account. To do this through webmail, click Access Webmail and select your desired webmail application. You can also click Manage Disk Usage to recover disk space. A new interface will appear.

The system uses account@domain.com as the default account, where account represents your cPanel account username and domain.com represents your main domain. You cannot rename, delete, or place a quota on the default account. We recommend that you create a separate email account for daily use.

The system also uses this address as the default From and Reply-to address on outgoing email that your account's PHP scripts send.

Note:

Because of the way the maildir mailbox format calculates disk usage, a discrepancy between reported and actual disk usage may exist for the default email account. For more information about mailbox formats, read our Mailbox Conversion documentation.

Configuration Options

Use this interface to enable or disable a shared address book. A shared address book allows you to include a system-managed address book that serves as a user directory and allows for collaboration.

  • On — Enable user directory collaboration.
  • Off — Disable user directory collaboration.